How Do I Keep My Aid?


Satisfactory Academic Progress (SAP)

What is it?
Federal regulations require that all students maintain satisfactory academic progress and be working toward an eligible degree/certificate at Mt. Hood Community College. In addition, students must also be on pace to complete their degree or certificate before reaching 150% maximum time frame limit. If your aid is awarded after a term begins, you must be meeting SAP standards in order to receive that aid. MHCC monitors SAP each term and also applies these standards to all of its waiver programs. Accepting any award means you understand and will follow these policies.

How do I meet satisfactory academic progress standards for financial aid?

  • Complete all credits aid is received for the term with at least a 2.00 GPA
  • Ability to complete declared degree/certificate at MHCC within 150% time frame

Satisfactory Academic Progress

Financial Aid Warning

Aid Denied

Full-Time

Completed12 credits
GPA 2.0 or more

0-11 credits with any GPA OR
12 credits with GPA less than 2.00

Did not complete 12 credits with 2.00 GPA AND was on Warning prior term

3/4 Time

Completed 9-11 credits
GPA 2.0 or more

0-8 credits with any GPA OR
9 credits with GPA less than 2.00

Did not complete 9 credits with 2.00 GPA AND was on Warning prior term

1/2 Time

Completed 6-8 credits
GPA 2.0 or more

0-5 credits with any GPA OR
6 credits with GPA less than 2.00

Did not complete 6 credits with 2.00 GPA AND was on Warning prior term

Less Than
1/2 Time

Completed 1-5 credits
GPA 2.0 or more

0 credits with any GPA OR
1-5 credits with GPA less than 2.00

Did not complete 1-5 credits with 2.00 GPA AND was on Warning prior term

How do I see my SAP status?

  • You can log on to My MHCC and click on SAP status to see your financial aid SAP status each term. Failure to log on to see your SAP status does not relieve you of its responsibilities.

What if I need to repeat a course?

  • Any course at MHCC may be repeated ONCE, for aid purposes, if a class was previously passed (grade of A, B, C, D, S, K). Repeats will be included in the maximum time frame calculation.
  • Any course may be repeated for a non-completed or non-passed class (grades of F, I, U, W, X); however, these repeats will be included in the maximum time frame calculation.

What if I need to take ENL/remedial/developmental courses?

  • If necessary, you may take up to 45 credits of ENL/remedial/developmental courses (less than 100 level and all ENL courses) funded by financial aid. These credits will be included in the maximum time frame calculation.

Are all grades looked at for SAP?

  • Passing grades include: A, B, C, D, S, K (the first time received in a course)
  • Grades that are attempted but not considered passing include: F, X, U, I, W
  • If you get a K grade, you should register for and pass that course the next term. Further, the K grades should result from at least one full term’s effort, NOT late registration.

Do all courses qualify for financial aid?

  • Only courses required for eligible MHCC degree/certificates qualify for financial aid.
  • A maximum of 12 credits for Cooperative Work Experience (CWE) and 9 credits for PE will be accepted (unless more are required by the professional/technical program).
  • Credits taken for personal enrichment or occupational supplementary reasons do not qualify for aid. Also, any credits earned by challenges, Evaluated Work/Life Experience (EWLE), and CLEP are not eligible for aid.
  • Classes with an “X” in their reference number (NAX10, EMTX, etc) are not eligible for aid.
  • Classes that do not earn credits (i.e. audits, community courses) are not eligible for aid.

What are the various financial aid enrollment statuses?

  • FULL–TIME: 12 or more credits.
  • THREE–QUARTER TIME: 9 to 11 credits.
  • HALF–TIME: 6 to 8 credits.
  • LESS-THAN-HALF–TIME: 1 to 5 credits.

Will MHCC look at my previous courses even if I wasn’t receiving financial aid then?

  • If you have taken college classes at MHCC, you must have a 2.00 accumulative GPA and have earned at least two thirds of your attempted credits when you apply, whether or not you were on aid. If either is less, you will be considered aid denied. You must appeal that status.

How do I Appeal if my financial aid was denied?

  • Complete a Financial Aid Appeal form and attach documentation. You will need to explain why the standards were not met and what has changed so you will be successful in the future.
  • There is a limit of three financial aid appeals accepted in a student’s MHCC career.

What are the reasons for which I can appeal my financial aid?

  • Death in your immediate family during the term the financial aid or waiver was received (documentation required).
  • Serious personal illness extending over at least a consecutive three week period (as documented by physician’s statement verifying an inability to attend school).
  • An error determined by the Financial Aid Office to be an institutional error. (documentation required).
  • Appeals are typically not approved for reasons based on personal choices; for example, beginning or changing jobs during a term, increasing job hours, transportation challenges, non-life threatening, short-term illness(es) of family members, child care challenges, you are new to MHCC, poor time management or that you don’t understand this SAP brochure information.

What do I need to do if my financial aid appeal is approved?

  • You are on financial aid probation your next term in attendance at MHCC if your financial aid appeal is approved.
  • You must meet SAP standards by the end of that term to remain eligible for aid in future terms.

What are my steps if my financial aid appeal is not approved?

  • You must take at least 6 credits in one subsequent term and complete all 6 credits with at least a 2.00 GPA for that term. Cooperative education, practicum credits and "K" graded classes cannot be used to satisfy this requirement.
  • Complete a Financial Aid Appeal stating that you attended a term at your own expense and submit that to the Financial Aid Office.

What is the maximum time frame limit for financial aid?

  • Federal regulations require that you complete your degree or certificate within 150% of the credits required. For example, if the minimum number of credits to complete an associate degree is 90 credits, you must complete the degree within 135 attempted credits.
  • All attempted credits count toward your time frame limit. This includes all courses for which you received passing, non-passing, or audit grades and any courses recorded as withdrawals.
  • Credits transferred from other colleges that are accepted by MHCC toward your degree/certificate also count toward your time frame limit.
  • All courses are counted whether you received financial aid or not when they were taken.
  • When it is determined that you will not complete your program within the 150% credit limit, you will be suspended from receiving financial aid.

What is the process for appealing the maximum time frame limit?

  • Complete a Maximum Timeframe Appeal and attach an education plan signed by an advisor and a DARS report. The education plan and DARS report will show only the courses needed to graduate with a specific degree/certificate.
  • If the Maximum Timeframe Appeal is approved, only the courses needed to complete the degree/certificate will be allowed.
  • You must follow the education plan you submitted to the Financial Aid Office or your financial aid will be cancelled.
  • Students who are attempting preparatory coursework for a program at any college may be eligible for 12 month continuous Title IV loan aid only (alternative loans, however, do not have this restriction)

Please see MHCC Eligibility Requirements for more details regarding the Maximum Timeframe Limit.

© 2014 Mt. Hood Community College | 26000 SE Stark St. | Gresham, OR 97030 | 503-491-6422
 Last Modified: 3/8/2013 11:46:10 AM