The student should make the request to the appropriate department that stores
the maintained student records.
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If a student requests a copy of all of their education records, the
request should be submitted to the Admissions, Registration and Records Office
(AR&R). The Registrar or the Coordinator of Records will gather the student
records from all departments and provide them to the student. For these
requests, it is reasonable to allow one to two weeks for copies of the records.
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If a copy of a law enforcement record (from MHCC Public Safety) is given to
an MHCC school official, and that copy is maintained by an MHCC department
outside of Public Safety, the copy then becomes an education record
subject to FERPA. Students requesting a Public Safety report that is part of
their education record should make the request to the Student Conduct
Office.
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Before allowing student access to their records, if more than one student is
identified in the copied record, MHCC will remove personally identifiable
information about the other student(s). Additionally, although FERPA only
protects student records, MHCC will also remove all personally identifiable
information about staff and others from the record. Exceptions to this are for a
lawfully issued subpoena for which staff and other non-student personally
identifiable information will not be removed.