What kind of documentation do I need for a medical disability?
Applying for Services with the Disability Services Office
How to get started
Contact the Disability Services Office, (DSO) 503-491-6923, for information about applying for services. It is your responsibility to bring in a copy of your documentation. You
may also fax it to 503-491-7549, or scan and email it to firstname.lastname@example.org. Documentation requirements are listed on the other side of this sheet. Documentation of a physical or psychological disability must be no older than one year. Documentation of a learning disability must be no older than three years, or have been done your senior year of high school or at age 18 or older. Documentation must state diagnosis, symptoms and impact on learning.
Once the DSO Coordinator has reviewed and approved your documentation, our office will contact you for a two-part appointment: first, you will meet with the Program Adviser for an intake that will include academic advising, and any help you might need with class registration. Next, you will meet with the coordinator, where you will request accommodations. In your appointment with the coordinator, you will learn which accommodations you qualify for, and about procedures for continued services.
College Placement Test (CPT)
The information line at 503-491-7678 will give you the College Placement Test (CPT) schedule. Placement testing is required if you have never attended college (or if your previous college work did not include reading, writing, or math course work). It is also required if you wish to take six or more credit hours, or if you wish to take classes requiring reading, writing and math proficiency. The CPT is computerized, and is not a timed test. Anyone can request a paper/pencil version of the test rather than taking it on a computer.
If you require special testing accommodations, contact the DSO at 503-491-6923 in advance of taking the CPT to apply for services and arrange accommodations. You will need to follow the application procedure as outlined above.
Arrangements for tuition and fees must be made by the first day of the quarter in which you are registered. When you register for a class, you incur charges and are responsible for the payment of the charges for the class, whether or not you attend. To have the charges removed, you must drop or withdraw by the end of the second week of the term.
It is your responsibility to inform the DSO two weeks prior to the start of each term about the classes you are taking, and the accommodations you are requesting so that we can provide you with Instructor Notification Forms for the first day of class.
In order to comply with the guidelines for documentation of a disability outlined by the American’s with Disabilities Act, you will need a letter from a medical doctor or nurse practitioner, signed and on letterhead, stating the diagnosis and symptoms, and the impact of the disability on your learning. Documentation must be no more than one year old, unless the disability is permanent.
Hearing Impaired or Deaf:
Bring in a recent Audiogram and report that includes diagnosis, and impact on learning.
Visually Impaired or Blind:
Bring in a recent report from a visual exam, including diagnosis, and impact on learning.
What kind of documentation do I need for a psychological disability?
In order to comply with the guidelines for documentation of a disability outlined by the American’s with Disabilities Act, you will need a letter from a psychiatrist; psychologist; therapist; social worker; or medical doctor, signed and on letterhead, stating the diagnosis and symptoms, and the impact of the disability on your learning. Documentation must be no more than one year old.
Learning Disability (LD)
All documentation should be current: within the past three years if you are still in high school or done at age 18 or during your senior year of high school for testing to be used into adulthood. Documentation must include the date(s) of testing, and the name, title and professional credentials of the evaluator on the professional’s letterhead. An evaluation report must include a specific diagnosis and a summary of the comprehensive diagnostic interview.
Documentation Should Address the Following Domains:
Intellectual Assessment Tools
A complete intellectual assessment with all scaled sub test scores and full-scale I.Q. (FSIQ), Verbal I.Q. (V.I.Q.), and Performance I.Q. (P.I.Q.). The preferred instruments are the Wechsler Adult Intelligence Scale-III (WAIS-lll); WAIS-R; and the Woodcock-Johnson Revised Psycho-educational Battery-Revised (WJ-lll). If IQ testing was not completed during your senior year of high school, please submit your most recent IQ testing.
A comprehensive academic achievement battery is essential with all standard scores for those subtests reported.
Acceptable instruments include the Woodcock-Johnson Psycho-educational Battery-Revised: Test of Achievement Standard Battery, Wechsler Individual Achievement Test (WIAT); Scholastic Abilities Test for Adults (SATA), and Stanford Test of Academic Skills (STAS).
Individualized Education Programs (IEP) and 504 plans provide helpful information, but are insufficient to establish the rationale for accommodations.
Disability Services Office
Mt. Hood Community College
26000 SE Stark St.
Gresham, OR 97030