AR 6330: Purchasing

All purchases must comply with:

  • Mt. Hood Community College policies, administrative regulations, and procedures as developed by the president and adopted by the board.
  • Oregon Revised Statute 279 A, B, and C.
  • Oregon Administrative Rules
  • Mt. Hood Community College Community College Rules of Procurement (CCRP)

The Mt. Hood Community College Board is designated as the local public contract review board for the college.

Buy Oregon Preference:

If the college receives bids that MHCC (Mt Hood Community College) determines are identical (best value), and chooses to issue an award, MHCC will issue the award based on the following order of precedence:

  • Oregon Bidder: MHCC will issue an award to the bidder offering goods manufactured in Oregon or whose main corporate office or primary business location is in Oregon. If MHCC receives Identical bids from more than one bidder offering goods manufactured in Oregon or whose main corporate office or primary business location is in Oregon, MHCC will issue an award by drawing lots from among those Bidders offering Goods manufactured in Oregon or whose main corporate office or primary business location is in Oregon that submitted the Identical bids.
  • COBID Certified Bidders: MHCC will issue an award to a Certification Office for Business Inclusion and Diversity (COBID) certified Minority, Women, Emerging Small Business (MWESB) or service-disabled veteran owned business. If multiple COBID certified bidders exist, MHCC will issue an award by drawing lots from among those COBID certified bidders who submitted the identical bids.
  • No Applicable Preferences: If MHCC receives identical bids, and none of the identical bids include goods manufactured in Oregon or a bidder with a main corporate office or primary business location in Oregon, and none of the bidders are COBID certified bidders, then MHCC will issue an award by drawing lots from among bidders that submitted the Identical Bids.

Purchases will be documented by a formal purchase order, college-issued purchasing card, or a request for check (for reimbursement of area manager approved purchases prepaid by employees.

All purchases will be awarded to qualified vendors providing the best value to the college.

The college reserves the right to reject all bids and waive all irregularities as it deems in its best interest.

Purchases from employee-owned or affiliated vendors are discouraged. If such purchases are considered, bids from three other qualified vendors will be required regardless of the dollar amount. These bids must be obtained by the purchasing department and independent of the employee.

All college employees are responsible for ensuring that all purchases are appropriate and lawful.

If a questionable or inappropriate purchase is made that does not comply with the college’s guidelines, management should take appropriate action, including obtaining reimbursement from the employee(s) who made and/or authorized the purchase.

See AR (Administrative Regulation) 6340: Bids and Contracts for competitive procurement limits.

Approved: 3/3/10

Revised: 8/11/98, 9/22/09, 10/17/23

References:

  • ORS 279A, 279B, and 279C
  • Oregon Attorney General’s Model Public Contract Rules Manual
  • Oregon Community College Rules of Procurement