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Transcripts

It is the student's responsibility to arrange for correcting any errors in the MHCC transcript record within four academic terms (including summer). An MHCC transcript will be released upon written request of the student. Requests for transcripts may be made in the Student Services Office via in person with picture ID, or by written request via the postal service or fax. Please be advised if ordering via the postal service or fax it may take up to three to five days to process. A student's academic transcript will be held for any indebtedness to the college.

Financial holds are placed on student accounts with past due balances after the 2nd Friday of each term. This hold will restrict registration, withholding of diploma and transcripts.

Student transcripts are available online at mhcc.edu (Student Online Services ) .

When requesting official transcripts please complete the required form. This form is provided in both PDF format or as a Word document . Or you can send a handwritten request that includes the following information:

• Social security number or MHCC student ID number
• Name while attending MHCC
• Current phone number
• Address(s) you would like the transcripts(s) sent
• Your signature
• There is a $5.00 for each official transcript. Payment may be made with Check, Money Order, Visa or MasterCard. When paying by credit card please include expiration date and signature of cardholder. (NOTE: In order to avoid a minimum 10 business day waiting period when writing a personal check, we suggest you use the following form of payment: Visa, MasterCard, Debit, or Money Order)

If you have other questions regarding ordering transcripts, please call (503) 491-7462.

If you have questions regarding financial holds contact Accounts Receivable at (503) 491-6981

Document Replacement Fee

There will be a fee charged for a request to replace or duplicate an MHCC document such as a previously awarded degree, or certificate.

MHCC students have the right to review all official files and records pertaining to themselves except confidential financial information reported by their parents or guardians and medical or psychiatric records used for treatment purposes. Picture ID is required to access student records. (FERPA - Pursuant to Public Law 93-380, known as Family Education Rights and Privacy Act, and also as the Pell Buckley Amendment to Education Amendments of 1974.)

Access to a student's record is guaranteed as soon as possible but must be within 45 days of the student's official request. Students may challenge records they decree to be inaccurate, misleading or otherwise in violation of privacy or civil rights. If the challenge is not resolved with the custodian of the records, students have the right to a hearing before a committee (to be appointed by the Dean of Student Development and Services).

The following information is considered to be directory information and will be released upon verbal request to anyone: student's enrollment status; verification of certificate or degree earned; whether student is participating in officially recognized sports; and height and weight of members of athletic teams. Any student who does not wish to have directory information released by the college must file a petition for exemption in the Admissions and Records Office.

All student records must be treated as confidential and access to student records is confined to MHCC employees with a legitimate educational need to know. Other information which may be released upon written request of the student will include the following: dates of enrollment, degrees earned, honors awarded, major field of study, date of graduation and most recent educational institution attended.

Students' addresses and phone numbers will be made available to assist the collection of any debts owed to this institution. Access to any student information shall be available to authorities who, by federal or state law or by legislative directive, have the right to audit or evaluate and to the professional audit firm retained by the MHCC District Board of Education.

All records pertaining to academic achievement, evaluative tests, and students' payment of tuition and fees are permanent records of the college (as opposed to student records). Health treatment or examination records are retained in the health services office and are not normally open to inspection except for medical services required for the welfare of the student.