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Purchasing
PURCHASING All purchase orders which comply with MHCCD Board policies and satisfy college regulations and procedures shall be signed by the Deputy Clerk of the Board or his/her designee unless specifically required to be signed by the Chair of the Board and the Clerk of the Board. Under the provisions of ORS 279A.060, the MHCCD Board is designated as the Local Public Contract Review Board for the college. The Oregon Attorney General's Public Contract Manual as updated is adopted as governing purchase procedures and other matters subject to competitive procurement provisions of law. The college buys where it receives sound value for its dollar, regardless of the supplier's location. When the price, quality and service are equal, suppliers located in-state or in-district shall be given preference. All purchases made with college funds must be reasonable and necessary to accomplish college business and comply with all applicable laws and regulations. Exceptions to the policy shall only be granted in emergency cases and must be approved by the MHCCD Board. Any exemption request shall include the written findings required by law for any exemption from competitive bidding. Purchases from college employee-owned or affiliated vendors are discouraged. If such purchases are pursued, bids from three other vendors shall be required regardless of dollar amount. These bids must be obtained by the Purchasing Department and independent of the college employee. All purchases shall be awarded to qualified responsible vendors offering the lowest bid that meets all requirements of the goods or services. END OF POLICY Legal Reference:
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