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Employment Verification And References

Employment Verification And References

Employment Verification
Any verification of an employees employment at the college will be processed through the human resources office. Employment verifications for student workers may be processed through the financial aid office.

Information given will include only the employees dates of employment and job title. The college will only verify salary amounts. Requests for information other than dates of employment, job title or salary verification requires written authorization from the employee.

Personal information on an employees record will not be shared with any other individual(s) unless authorized by the employee. Personal information would be considered W4 status, direct deposit information, W2 information, deductions for insurances, garnishments and levies.

Exceptions to this regulation are the requirements of federal and/or state law.

Employment-related References
College employees may provide work-related references with a signed reference release form from the current or former employee. A college reference is based on substantiated employment-related observations or professional knowledge of the individual. College references may be written on college letterhead with the college-related job title of the reference provider.

Personal, non-work related references are neither to be implied as a college reference nor written on college letterhead with the college-related title of the reference provider.

Reference release forms for employees are available through the Human Resources Office. Reference release forms for students are available in the various departments.

Signed release forms and the information provided should be retained by the reference provider.

Reference providers will follow the appropriate state and federal laws.