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Mt. Hood Community College Mt. Hood Community College Mt. Hood Community College

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  • Reasonable Accommodation of Persons with Disabilities: AR-1100-B

  • Section 1000: College Governance
    Reasonable Accommodation of Persons with Disabilities
    Administrative Regulation: AR-1100-B     		President’s Cabinet (PC) Approval: 1/8/97
    Revised:
    8/11/98
    5/6/08
    9/22/09
    4/9/10
    11/17/15

    Mt. Hood Community College (MHCC) will comply with Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 (ADA), (as amended), and other applicable federal and state regulations that prohibit discrimination on the basis of disability. Reasonable accommodation is defined as reasonable modifications or adjustments to programs, services, activities, course and College materials, jobs, work environment, policies, practices and / or procedures that reduce or eliminate the barriers for individuals with disabilities.

    1. Student Responsibilities
      Accommodations for students with disabilities are to comply with Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 (ADA), (as amended), and other applicable federal and state regulations that prohibit discrimination on the basis of disability.

      The MHCC Disability Services Office coordinates all auxiliary aids, accommodations and services for students with disabilities. Students seeking services are to contact the Disability Services Office to discuss accommodations and for guidance in accessing them. Inquiries regarding applicable state and federal laws pertaining to students should also be directed to the Disability Services Office
    2. Applicant Responsibilities
      Applicants for employment requiring accommodation due to a disability should contact the MHCC Office of Human Resources (HR). Reasonable accommodation can be available in the application / interview process upon request, but applicants are not required to disclose a disability until the College makes an offer of employment.
    3. Employee Responsibilities
      College employees are to seek support for ADA compliance and its application to their position duties from the College’s Human Resources Office. The Disabilities Services Office may be an additional source of information and resources.

      The law requires an employer to make a reasonable accommodation only to the known limitations of an otherwise qualified individual with a disability. Accordingly, it is the responsibility of employees to inform their manager or other College manager that an accommodation is needed to perform the essential job functions.

      All College employees are accountable for ensuring that any content they post on web-based platforms are is compliant with current ADA regulations and is accessible to students and employees with disabilities. This applies to web-based platforms owned by the College and/or by an outside, third-party vendor. Online instructional courses will only to be provided through MHCC approved, standard Learning Management Systems (LMS.)

      Staff and faculty will ensure that any information posted on any MHCC online platforms for student use is ADA compliant. This includes but is not limited to: course/class materials, videos, links to videos or other online information and all posted documents. Content posted on MHCC’s web site will be ADA compliant. Content found not to be ADA compliant will not be posted. The MHCC Office of Information Technology will assist employees to help them meet this requirement.

      Purchases of software will follow all MHCC approved procedures for purchasing, as managed by Administrative Services. Statements of ADA compliance will be obtained prior to purchase and/or included in new contracts.

      Any exceptions to this Administrative Regulation, or parts within, requires written approval from the ADA Compliance Officer, Disabilities Services Coordinator/Counselor, The College President, Vice President of Instruction or Vice President of Student Development.

    4. College Responsibilities to Employees
      HR will coordinate the accommodation interactive evaluation process.

      After process completion, HR will notify the requesting employee and the manager of the outcome and recommendations of the accommodation evaluation.

      Upon approval, HR submits appropriate documents to the purchasing department for procurement of equipment, furniture, or other assistive devices and /or facilitates the implementation of the accommodation action. The MHCC Coordinator for Environmental, Health and Safety and/or the Coordinator of Disability Services are to be consulted as a resource, as needed.

      If the accommodation request is denied, HR will reenter into the interactive evaluation process.

      The employee may appeal the decision to the Director of Human Resources.

      Assistance with reasonable accommodation, requests for information or assistance in determining reasonable accommodation related to employment are to be directed to HR. HR will assist in locating resources or interpreting reasonable accommodation requirements.

      Any denial or approval of requests for reasonable accommodation will be documented and kept on file by HR. HR will notify the employee of the denial and inform the individual of his / her right to appeal through the internal complaint procedures or to file a complaint with appropriate state and federal agencies
    5. Appeals
      An employee may appeal the denial of an accommodation by filing with the Director of Human Resources. The Director of Human Resources will review all pertinent material and steps leading to the decision, such as:
      1. Job-relatedness
      2. Effectiveness
      3. Necessity
      4. Relationship between the accommodation and essential job functions
      5. Cost
      6. Other claims of undue hardship
    6. Appeals for Students
      A student may appeal the denial of an accommodation by contacting the MHCC Office of Human Resources. Human Resources is to make the formal grievance procedure available to students who inquire about and/or choose to file an appeal regarding the denial of a reasonable accommodation as outlined in Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 (ADA), (and as amended), and other applicable federal and state regulations that prohibit discrimination on the basis of disability. Human Resources is to guide students filing an appeal on appropriate steps towards resolution, including the processes outlined in this Administrative Regulation and formal Grievance Procedure process for Discrimination Resolution.