College staff seeking grant funds will work with the Grants and Contracts department when developing a budget.

The principle investigator will prepare a grant proposal form and concept paper and present it to the appropriate area administrator for approval. Approval from the vice president of student success and enrollment management (or president for areas directly reporting) and the vice president of college advancement is required before a proposal is submitted.  The vice president / area administrator will confer with other area administrators when necessary on items which may affect their jurisdiction.

If authorization is granted by the vice president of college advancement to contract with a grant proposal writer, it is the responsibility of the Principal Investigator to gather the necessary approvals for pursuing a grant, to provide the raw material upon which the grant application is prepared and to ensure that all necessary College responsibilities and approvals are obtained (institutional match, budget, computer support, space needs, etc.). 

New grant applications in the amount of $100,000 or more, or any application that requires a 50 percent or more cash or in-kind match, must be submitted to president’s cabinet for approval.

The locus of control for grant submissions and acceptance (including electronic procedures) is the grants and contracts department within the business office. The grants and contracts department will not submit nor accept any grant funds unless all required approvals have been obtained.  This department also provides fiscal and compliance management for grant programs and is the central depository for all grant records. 

The vice president of administrative services will be the primary signer on all ongoing grant applications. All written grant applications / proposals developed by a contracted grant proposal writer will be the property of Mt. Hood Community College (MHCC) and may be modified exclusively by MHCC.

The foundation will provide access to data and records to MHCC on a need-to-know basis in accordance with applicable laws, foundation policies and guidelines.  The foundation will provide copies of its annual report and other information that may be publicly released.