• Alcoholic Beverages: AR-5040-B

  • Section 5000: Personnel
    Alcoholic Beverages
    Administrative Regulation: AR-5040-B

    President’s Cabinet (PC) Approval: 7/24/96
    Revised: 11/10/98
    1. Alcohol Free Work and Learning Environment
      The College is committed to an alcohol-free work and learning environment. The College strictly prohibits employees and students from:
      1. Being under the influence of alcohol that adversely affects the individual’s work performance, safety at work, the employer’s regard or reputation in the community; and the student’s learning and safety in the learning environment.
      2. The unlawful manufacture, distribution, dispensing, possession or use of alcohol beverages on College business or at any other time while in a College owned or controlled building, office, premise, site or vehicle, or at activities under the jurisdiction or sponsorship of the College. College property also includes that portion of any other building occupied by the College on a permanent or temporary basis.
      3. Failing to cooperate in College investigations for alleged violations of this regulation.
    2. Serving Alcoholic Beverages
      Mt. Hood Community College, under special conditions and for unique events, will approve the serving of alcohol on campus and any of its properties.

      The decision on whether or not to approve such requests will be based on the following criteria:
      1. An application is presented to the Administration which describes the activity. Activities include, but are not limited to:
        1. Open bar for groups of 150 or more;
        2. Wedding receptions;
        3. Outdoor events;
        4. Any event in which the risk of liability would be a consideration.
      2. An alcoholic beverage, for this decision, includes wine and beer unless an exception is granted for hard liquor.
      3. The applicant must agree that the College food service contractor, who is required to have a liquor license, a certificate of liability and liquor liability insurance, will pour the alcoholic beverage unless an exception is provided by the College Administration.
      4. Any applicant asking for an exception to the College stated guideline on pouring must provide to the College proof of a liquor license for the College location, a certificate of liability and liquor liability insurance with an endorsement naming the College as additional insured.
      5. The applicant is responsible for managing the event and is willing to provide private security so that no increased services will be required of the College’s Office of Public Safety.
      6. The College will only consider requests meeting the above criteria.
      7. The Administration will notify the Board of any decision made regarding alcohol on campus.

        The Mt. Hood Community College District Board of Education delegates to the president or a designee the approval and/or disapproval of hospitality requests (approved by Board on 9/13/06).

        The College regulation on alcohol consumption is not intended to prohibit moderate social drinking in appropriate off-campus circumstances; nor is it intended to prohibit moderate social drinking at events which are sponsored by community groups possessing a liquor license and which are approved by the president’s office to exercise their liquor license privilege on campus. However, any alcohol use which interferes with the work and learning environment or is disruptive at any on or off campus College class or event will not be tolerated.
    3. Off-Campus Activities
      Students who travel off-campus for College sponsored activities such as field trips and athletic events are considered to be activities under the jurisdiction or sponsorship of the College for the entire duration of the trip, including travel to and from the College, and are therefore prohibited from using alcohol for the entire duration of the trip, including travel to and from the College.

      Employees who travel off-campus for College-sponsored activities such as conferences and field trips are permitted to consume alcohol in reasonable amounts so long as the following conditions apply:

      1. The official College business (e.g. a conference presentation or athletic event) has ended;
      2. No College students are present.

        Driving under the influence of alcohol while traveling to and from activities under the jurisdiction or sponsorship of the College is prohibited.

        Pre-approval exceptions to off-campus events and activities may be granted by the College president.
    4. Alcohol Use in Programs of Study
      1. Subject to approval by the College president, the use of alcohol is permitted for educational purposes that encompass specific classroom syllabi.
      2. Alcoholic beverages may be made available for consumption in certain classes under appropriate supervision. Class participants will be asked to present proof that they are of legal Oregon drinking age and will be held responsible for limiting their consumption of alcohol to safe amounts.
      3. All alcoholic beverages kept on College property will be stored in a secure location.
    5. College Assistance
      1. The College will make available information on an alcohol free workplace.
      2. The College will make available coaching to managers and administrators to effectively address alcohol issues in the workplace and learning environments.
      3. The College may grant leave with or without pay to any employee who so requests to participate in an alcohol abuse assistance or rehabilitation program.
      4. The College Center information desk may refer students to community agencies.
      5. Whenever possible support groups for persons in recovery meet on the College campus. Information about these groups is posted on-line, on College bulletin boards and may be available at the College Center information desk.
    6. Testing The College may conduct reasonable suspicion, post-accident and return-to work testing as outlined in administrative procedures and applicable collective bargaining agreements.
    7. Sanctions
      1. Sanctions that may be imposed on students for violations of this regulation include: verbal or written warnings; disciplinary probation; payment for destroyed property; required counseling, treatment, or community service; suspension or temporary exclusion (removal from classes, privileges, or activities for a specified period up to one year); and permanent expulsion from the College.
      2. Any employee under the influence of alcohol which impairs judgment, performance, or behavior while on the College premises or while on College business, or who violates any of the provisions of this regulation, will be subject to sanctions which may include but are not limited to suspension, termination, or the requirement that the employee satisfactorily complete an approved alcohol rehabilitation program.

    The Gresham Campus Office of Public Safety is responsible for enforcing this regulation. The College president may make exceptions to these guidelines.