• Financial Aid: AR-7060-A

  • Section 7000: Students
    Financial Aid
    Administrative Regulation: AR-7060-A

    President’s Cabinet (PC) Approval: 9/23/08
    Revised: 9/22/09
    1. Financial Aid Satisfactory Academic Progress
      1. The Office of Financial Aid monitors student progress once a term / four times a year in accordance with the requirement of federal regulations to monitor financial aid recipients’ progress in as strict a manner as the College monitors the progress of non-financial aid recipients.
      2. For all students as allowed by federal financial aid regulations, the Office of Financial Aid has standards of progress that are different than the College’s standards of progress. The office must establish both qualitative and quantitative measures of progress which, in turn, affect the continuation of financial aid to the student. It has a process to appeal the loss of financial aid.
    2. Financial Aid Enrollment Status
      1. For the purpose of receiving federal student aid, a student enrolled in 12 credit hours is considered full-time. To receive half-time aid, a student must be enrolled at least half of the course load of a full-time student. This definition used for all students in any program, regardless of disability or whether the courses taken are considered remedial or developmental by the College.
      2. A person must be enrolled as a regular student in an eligible program in order to receive federal student aid funds. A regular student is someone who is enrolled or accepted for enrollment at Mt. Hood Community College for the purpose of obtaining a degree or certificate offered by MHCC.
      3. Students leaving or changing programs must notify the College or the College must have a way of determining the same.
      4. A student must have pre-existing academic qualifications to receive federal student aid funds and study at the postsecondary level. Students qualify if they have a regular high school diploma OR have the recognized equivalent of a high school diploma (typically a GED) OR have completed home schooling OR have passed a Department of Education-approved ability-to-benefit test. Mt. Hood employs the College Placement Test (CPT).
    3. Staff Ethics/Conflict of Interest
      1. This regulation and policy on rebates and gifts are necessary to meet the requirements of state law and to provide protection to both the MHCC and its employees. The conflict of interest and the code of ethics provisions in the state law establishes safeguards for the public and provides operational guidelines for employees and employers of Oregon school districts.
      2. Definitions
        1. Rebates: The returning of part of a payment made by the College to fulfill a contractual obligation to an MHCC employee for services rendered.
        2. Gifts: Something of economic value given to an MHCC employee for the purpose of gaining preferential treatment or the securing of business as a result of the employee’s influence.
      3. It may be necessary to use or review items in order to make considered and informed judgments and recommendations. The providing of books, supplies or equipment to employees to review or use in a class or to use on an experimental basis are not considered a gift.
      4. Luncheons, lodging or travel are not considered a gift if they are provided in order to give the employee information on products or services and if the amount for luncheons, lodging and travel does not exceed $50 from any one source over a period of one year.
    4. Employment and Hourly Guidelines for Student Aid and College Work-Study Employees
      1. Student Aid Employees
        1. Student Aid employees will be eligible to work up to a maximum of 1,000 hours per fiscal year. These employees will not be considered as regular classified staff and will not be part of a collective bargaining unit. Prior to employment, a “Student Aid Employment Authorization” and other required forms must be completed and on file in the Office of Financial Aid. Any exceptions to these guidelines must be approved in writing by the College president or designee.
        2. The practice of utilizing persons for combined student aid and College work-study hourly work is discouraged. It is permissible in some cases, if approved by the Office of Financial Aid.
        3. Managers are encouraged to schedule student employees no more than 20 hours per week.
      2. Federal Work Study Employees
        1. Federal work-study employees will be eligible to work up to the maximum dollar amount per term awarded to them by the Office of Financial Aid. These employees will not be considered as regular classified staff and will not be part of a collective bargaining unit. Prior to employment, student employment orientation must be completed and the completed paperwork returned to the Office of Financial Aid authorizing the student to be hired.
        2. All Federal work-study awards are valid through June 30 of the award fiscal year. Any unused award moneys are cancelled on that date.
        3. Federal work-study employees are restricted from working more than 20 hours per week as a maximum except during vacation periods. All exceptions to the above rule must have the prior approval of the Office of Financial Aid.
        4. Federal regulations prohibit Federal Work Study students from taking the place of regular College employees or filling a position that would ordinarily be filled by such an employee.