All purchase orders will be signed by the deputy clerk of the Board of Education or designee unless specifically required to be signed by the Chair of the Board and the clerk of the Board.

Under the provisions of ORS 279A.060, the Mt. Hood Community College (MHCC) District Board of Education designated as the Local Public Contract Review Board for the College.

The College will establish procedures for and conduct purchasing operations in accordance with The Mt. Hood Community College Rules of Procurement (MHCCRP), Oregon Revised Statures (ORS), and Oregon  Administrative Rules (OAR), as amended from time to time. 

The College shall purchase goods and services on the basis of price, quality and service. When the price, quality and service are equal, suppliers located in-state or in-district will be given preference.

All purchases made with College funds must be reasonable and necessary to accomplish College business and comply with all applicable laws and regulations.
Exceptions to the policy will only be granted in emergency cases and must be approved by the MHCC President. Any exemption request will include the written findings required by law for any exemption from competitive bidding.

College employees who play any role in procuring public contracts may not receive a direct, beneficial or financial interest from said contract(s) while serving as a public official, or for two years after they are no longer employed by MHCC. This stipulation also applies to the immediate family members of MHCC employees. Bids must be obtained by the Purchasing Department. All purchases will be awarded to qualified responsible vendors offering the lowest bid which meet all requirements of the goods or services.

END OF POLICY

Legal Reference:
ORS 279
ORS 279A
ORS 279B
ORS 279C
OAR 137 (46, 47, 48, 49)