"Meeting" means the convening of the Board as the College’s governing body to make a decision or to deliberate toward a decision on any matter. The Board has the authority to act only when a quorum is present at a duly called regular or special meeting. Communications between and among a quorum of members convening on electronically linked personal computers or by telephone conference call are subject to the Public Meetings Law.

Regular Meetings

1. All regular meetings and special meetings of the Board will be open to the public except as provided by law. All meetings will be conducted in compliance with state and federal statutes. All Board meetings will be held within the district boundaries. No meeting will be held at any place where discrimination on the basis of race, creed, color, religion, ethnicity, national origin, age, sex, age, marital status, disability or sexual orientation is practiced.
2. If requested to do so at least 48 hours before a meeting held in public, the Board will provide an interpreter for hearing impaired persons. Such other appropriate auxiliary aids and services will be provided upon request and appropriate advance notice. Communications with all qualified individuals with disabilities will be as effective as communications with others.
3. At least one regular Board meeting will be held each month except as otherwise ordered by the Board. The meeting schedule will be established at the organizational meeting in July but may be changed by the Board with proper notice. The purpose of each monthly meeting will be to conduct the regular Board business. The Board Chair will conduct the meeting, or in his/her absence, the Vice Chair will conduct the meeting.

Electronic Communication

1. mail to, by, and among Board members, in their capacity as Board members, shall not be used for the purpose of discussing community college business. E-mail among Board members shall be limited to: (1) disseminating information, and (2) messages not involving deliberation, debate, or decision-making. E- mail may contain:
1. Agenda item suggestions.
2. Reminders regarding meeting times, dates, and places.
3. Board meeting agendas or information concerning agenda items.
4. One0way information from Board members or President to each Board member (e.g. to share a report on community college progress on goals).
5. Individual responsibilities to questions posed by community members, subject to other limitations in Board policy.

Private or Social Meetings

The Public Meetings Law prohibits private or social meetings of a quorum of the Board for the purpose of making a decision or to deliberate toward a decision on any matter.

Special Meetings

1. If a quorum is not present or if additional business needs to be conducted at the regular time of adjournment, a special meeting may be called. The time, date and place of the adjourned meeting will be specified and appropriate notice given.
2. All meetings held in public will comply with the Oregon Indoor Clean Air Act and the smoking provisions contained in the Public Meetings Law.

END OF POLICY

Legal Reference:
ORS 192
ORS 193
ORS 341.283
ORS 433.835 - 433.875

Americans with Disabilities Act of 1990, 42 U.S.C. Section 12101 et seq. 29 CFR Part 1630