• Jazz Festival Information


  • Adjudication

    Each ensemble will have a 30 minutes on stage, including setup/breakdown, performance, and a brief clinic immediately following the ensemble's performance from the adjudicators in the venue. The adjudicators will be using the new Oregon Jazz Rubrics.

    Awards

    The awards ceremony will take place at approximately 6 p.m., following the 5:15 p.m. performance of the guest artist in the College Theatre. At this time, outstanding soloists along with first and second place in each division will be announced.

    Check In

    Upon arrival, pick up your registration packet at the Check-In Table in the College Theatre lobby. In your packet, you will find programs, exact warmup times and places, and any last minute schedule changes/information. Please bring two copies of your personnel and set list to drop off while registering. Blank forms are available here and will be at the registration table. You will also find post-performance packet pick up, t-shirt sales and size swap, and displays from our sponsors.

    Clinics

    Clinics will be offered throughout the day, featuring Terell Stafford and other industry professionals! Check the final schedule for more information.

    Directions & Maps

    Divisions

    The high school Big Band competition will be divided into divisions based on total school enrollment. Division sizes will be determined after all entries have been received. Groups in each division may be spread out throughout the day but will be judged by the same set of judges.

    • HS Big Band Division I (Oregon 6A; Out-of-state enrollment of 1500+)
    • HS Big Band Division II (Oregon 5A; Out-of-state enrollment of 1000-1499)
    • HS Big Band Division III (Oregon 4A; Out-of-state enrollment of 400-999)
    • HS Big Band Division IV (Oregon 3A; Out-of-state enrollment of 200-399)
    • HS Combo
    • MS/JH Big Band
    • MS/JH Combo
    • Open Division (for non-traditional bands)

    *Ensembles wishing to perform for “comments only” should notate on their Registration Form.

    **Oregon HS Big Bands hoping to qualify for the Oregon State Jazz Championships must compete in their OSAA division above. Bands not wishing to qualify may compete in a division that corresponds to their enrollment.

    Eligibility

    All Jazz Bands are welcome to participate at the Northwest Jazz Band Festival. Non-traditional bands, defined as bands made up of students from multiple schools, after school clubs, ensembles with non-traditional instrumentation, and non-accredited high school and middle school bands will be placed in the most appropriate division possible. They will be scored based of the OBDA rubric, but will receive awards in the Open Division.

    Entries

    Schools may enter more than one jazz band in the festival. A “second band” may enter the division one size smaller. Each big band shall be comprised of at least 13 members with a maximum of 30 members. Smaller groups may perform for comments only or enter the combo division. Any ensemble can elect to perform for comments only rather than comments and a rating.

    Food

    Our Vista Dining Center will be open for food purchases throughout the day. It will also serve as the case storage for the festival and the location of local music vendors. A list of restaurants in the immediate area is available here. The Gresham Saturday market that is held every Saturday on campus will be open and your students may find options for food there. The college bookstore will also be open. There is a cafe in there with options for coffee and pastries. The bookstore is located on the lower level of the main mall.

    Performance Recordings

    Each performing ensemble will receive a CD immediately following their performance. This recording will be made by students from the Electronic Music Production course sequence who are supervised by their professor to ensure the highest quality available. There will be no video recordings made by the festival staff this year. These recordings should be picked up in the Vista Dining Center with the adjudication packet right after the performances.

    Photography & Recording

    No professional group photos will be taken at the event but the staff will be happy to point your ensemble to great locations for group photos. Please remind all participants and guests that flash photography is strictly prohibited. The staff will ask individuals using a flash to leave the performance venues without exception. While we do not prohibit audio/video/photographic recording during the event, we ask that you be mindful of the intellectual property rights of others. Capturing a performance is not against the law but broadcasting, sharing, or reproducing the performance is most likely in violation of federal copyright law.

    Schedule

    A master time schedule and other information will be sent to all participants. Jazz Bands and Combos will be scheduled according to date of application, performance time preference and distance from the festival site. There is a limit on the number of applicants that can be accepted. The quicker the application is sent, the better.

    Sound Reinforcement & Provided Instruments

    We will provide the following instruments and sound equipment (and a technician to run it):

    • College Theatre:
      • Microphone: 3 Sax Section, 2 Trumpet Section, 3 Trombone Section, 2 for Solos (in front), Piano, Announcer
      • Guitar (VOX) and Bass (SWR RedHead) amplifiers with a direct input to the sound board.
      • Grand Piano (Yamaha C7x)
      • Vibes (no motor)
      • Drumset (no cymbals provided) with bass and pedal; snare; at least one high tom; floor tom; throne; Please provide your own cymbals and cymbal hardware for high hat, crash, and ride cymbals.
    • Visual Arts Theatre:
      • Microphone: 2 for Solos, Announcer
      • Guitar (Fender Champion) and Bass (SWR Workmans15) amplifiers.
      • New Yamaha Upright Piano (mic'd)
      • Vibes (no motor)
      • Drumset (no cymbals provided) with bass and pedal; snare; at least one high tom; floor tom; throne; Please provide your own cymbals and cymbal hardware for high hat, crash, and ride cymbals.
    • Jazz Café
      • Microphone: 2 for Solos, Piano, Announcer
      • Guitar and Bass amplifiers (model TBA).
      • Upright Piano
      • Drumset (no cymbals provided) with bass and pedal; snare; at least one high tom; floor tom; throne; Please provide your own cymbals and cymbal hardware for high hat, crash, and ride cymbals.
    • Student Union
      • Microphone: 2 for Solos, Piano, Announcer
      • Guitar and Bass amplifiers (model TBA).
      • Grand Piano
      • Vibes (no motor)
      • Drumset (no cymbals provided) with bass and pedal; snare; at least one high tom; floor tom; throne; Please provide your own hardware and cymbals for high hat, crash, and ride cymbals.. Generously provided by Beacock Music in Vancouver, WA
    • All instrument microphones will be a Sure SM57 (or similar) on a standard boom stand. Powered hot-spot monitors will be located in both the Jazz Café and the Visual Arts Theatre.

    Stage Set Up

    Rhythm sections will be permitted to enter the stage to begin set up as soon as the proceeding group finishes their performance and exits the stage. The "house set up" is listed below and will look a lot like this. Extra stands and chairs are available If you need to add to this. If you don’t need all the chairs from the set ups below, we will leave them in place unless they are in the way of your planned performance or pose a barrier to your students. A Mt. Hood Community College volunteer will be present backstage to help if you need to move chairs/stands or adjust the set up. We ask that you do not move the rhythm section equipment at all.

    • College Theatre
      • Front row on the floor with five stands and chairs
      • Second row on an 8" riser with four stands and chairs
      • Third row on a 16" riser with four stands and chairs
    • Visual Arts Theatre - No risers because the audience seating is very steep.
      • Front row - five stands and chairs
      • Second row - four stands and chairs
      • Third row - four stands and chairs
    • Jazz Café
      • Front row - five stands and chairs
      • Second row - four stands and chairs on an 8' riser
      • Third row on an 8' riser with four stands and chairs
    • Student Union
      • Front row - five stands and chairs
      • Second row - four stands and chairs on an 8' riser
      • Third row on an 8' riser with four stands and chairs

    Storage

    There will be no on-site storage of equipment. Mt Hood Community College will not be liable for instruments while your band is on campus. You are welcome to leave equipment in Vista with a chaperone or return equipment to your buses.

    Cases may be stored in the Vista Dining Hall throughout the day and it is recommended that a chaperone remain with any personal belongings. No valuable items should be left unattended.
    MHCC is not responsible for any lost or stolen items.

    Warm-up

    Each band will be limited to 30 minutes for warm-up and tune-up in an assigned rehearsal room. This room will contain chairs and a piano (acoustic or electronic) but no other equipment (no music stands). The College Theatre performers warm up in 2102, Visual Arts Theatre performers warm up in 1001, Jazz Café performers warm up in 2138. Student Union performers warm up in 1005.

    Questions

    Please direct any questions to Dan Davey, the Director of Jazz at Mt. Hood.
    Email: daniel.davey@mhcc.edu
    Phone: 503-491-7010

    Participants with disabilities: to request accommodations please contact the Disability Services Office at (503) 669-6923 or (503) 667-7670 (TDD) at least two weeks prior to the event.