The student should make the request to the appropriate department that stores the maintained student records.
If a student requests a copy of all of their education records, the request should be submitted to the Admissions, Registration and Records Office (AR&R). The Registrar or the Coordinator of Records will gather the student records
from all departments and provide them to the student. For these requests, it is reasonable to allow one to two weeks for copies of the records.
If a copy of a law enforcement record (from MHCC Public Safety) is given to an MHCC school official, and that copy is maintained by an MHCC department
outside of Public Safety, the copy then becomes an education record subject to FERPA. Students requesting a Public Safety report that is part of their education record should make the request to the Student Conduct Office.
Before allowing student access to their records, if more than one student is identified in the copied record, MHCC will remove personally identifiable information about the other student(s). Additionally, although FERPA only protects student
records, MHCC will also remove all personally identifiable information about staff and others from the record. Exceptions to this are for a lawfully issued subpoena for which staff and other non-student personally identifiable information
will not be removed.