AR 5070: Student Attendance

A student of MHCC is expected to attend all times in classes and laboratories and any missed class sessions should be communicated to the instructor with a reason for absence.

To ensure maximum use of available class seats and to meet federal return to title IV repayment calculation requirements, college instructors will record attendance the first week (or an equivalent amount of time based on class start and length) of the term and the student’s last date of attendance for non-passing grades, or if they are administratively withdrawn from the course. This procedure applies only to credit classes.

Attendance is defined as an academically related activity which includes any of the following:

  1. Physically attending a class where there is an opportunity for direct interaction between the instructor and students;
  2. Submitting an academic assignment;
  3. Taking an exam, an interactive tutorial, or computer-assisted instruction;
  4. Attending a study group that is assigned by the institution;
  5. Participating in an online discussion about academic matters.
  6. For distance education courses (e.g., online sections), contributing to an online discussion or initiating contact within the course management system with a faculty member to ask a course-related question.

First week of the term attendance
Student attendance is mandatory the first week of a class or equivalent for non-standard length courses.  Students who do not attend class during the first week will be recorded by the instructor as a non-attending student and will be administratively dropped by the admissions, registration and records office.

Instructors will take attendance during the first week of the term for each class session. Please see attendance definitions above to determine requirements for attendance. Students unable to attend class during the first week of class must contact the instructor prior to class to request an excused absence if they wish to avoid being dropped from that class due to non-attendance.

Students dropped from a class or classes for non-attendance prior to week two of the term will receive a refund of tuition and fees according to college policy. Students dropped from classes will receive notice of their enrollment status.

When a student registers for a class or classes the student becomes financially responsible for the tuition and fees. Lack of approved financial aid or failure of an agency to provide funding does not relieve the student of this financial obligation. The college is not responsible for tuition and fees associated with drop for non-attendance of students.

End of term attendance
Instructors will record students' last date of attendance at the end of the term for students who have non-passing grades.  For in-person classes, attendance is based on the last date the student either attended the class or submitted an assignment. For Online classes, attendance is based on the last day a student engaged in an academically related activity such as submitting an assignment or a test.  It is not the last date the student logged on but did not submit assigned work.

Students who stop attending but do not officially drop, withdraw or notify admissions, registration and records will receive the grade that they earned based on syllabus requirements.  If that grade is F, Incomplete, or NP the last date of attendance will be used for reporting withdraw information to the National Student Clearinghouse, National Student Loan Data System.

Approval: 5/23/2023
  • 34CFR statute 662
  • No Oregon statutory requirement