BP 5040: Education Records, Directory Information, and Privacy

The President shall assure that student records are maintained in compliance with applicable federal and state laws relating to the privacy of student records.

The President may direct the implementation of appropriate safeguards to assure that student records cannot be accessed or modified by any person not authorized to do so.

Any currently enrolled or former student of Mt. Hood Community College has a right to access any and all student records relating to him or her maintained by the college.

No representative of the college shall release the contents of a student record to any member of the public without the prior written consent of the student, other than directory information as defined in this policy and information sought pursuant to a court order or lawfully issued subpoena, or as otherwise authorized by applicable federal and state laws.

Students shall be notified of their rights with respect to student records, including the definition of directory information contained here, and that they may limit the information.

Directory information may include, but is not limited to the student’s:
Student name;
Student date of birth;
Degree program and major:
Enrollment status (full-time or part-time only);
Dates of attendance;
Participation in officially recognized activities and sports;
Weight and height, if a member of an athletic team;
Degree and awards received; and
Date of graduation.

Directory information does not include a student's:
Social security number;
Student identification number; and
Student email address.

Adopted: 3/8/06

Revised: 3/16/22

The Family Educational Rights and Privacy Act (FERPA) (20 U.S. Code Section1232g);
34 Code of Federal Regulations Part 99);
NWCCU Standard 2.C.4
ORS 341.290(17) and OAR 589-004-0100 to -0750